Applications
Takeoff with a simple and familiar interface like you would on paper, with the benefit of automation
using predefined elements, items, and descriptions that are in line with standard methods of
measurement. Our integrated CAD reader helps you measure and link descriptions to dimensions
from start. You can distribute takeoff among your team members and have different member takeoff
separate elements which the bill of quantities app can later combine for you in a single BOQ. You will
be able to use the timesing and dimensions column like you would on paper and the squaring will be
calculated automatically.
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Easy to use bill of quantities application does automatic abstracting and generates a bill of quantities
from your takeoff within seconds, your BOQ will include all custom or rogue items you may have
included with the option to include predefined preliminaries. You have the option to send copies of a
bill of quantities to your partners, contractors, or subcontractors from rapisurv and they will be able to
price the bill of quantities in their our rapisurv account without the need to recreate the BOQ or any
part you may have sent to them, eliminating the data entry work on the part of the recipients.
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The Tender application compiles bidding documents for a project, it can help with the RFQ or RFP,
you can create your document and complete the preambles, articles, legal or informational parts of
the document in our app’s word processor with copy paste function from any other sources and
append a bill of quantities that you have already created in rapisurv to create a complete tender
package that can be shared with invited tenderers. Through the tender app you can send in-app
copies of the BOQ to tenders and they will have the unpriced BOQ in their rapisurv account
immediately and save then time in data entry and estimating.
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Our estimating application can generate estimates for bill of quantities in a minute if you are using the
integrated rate sheet application with pre-built rates. Even without the rate sheet you can use the
easy-to-use rate builder in the estimating application to estimate your bill of quantities fast, this
application saves significant time and effort in your estimating and produces accurate bottom-up
estimate without any mathematical errors. You can adjust calculated rates as you wish and create
versions of your estimate for different estimating scenarios before you adopt your preferred version
for the bid. The estimation module automatically calculates the estimates based on the most recent
prices available in your account.
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The rate sheet application supports the estimating solution by helping you pre-build rates for standard
and custom items in your organization, you can revise your rates as often as you like to keep them up
to date in your account. These rates can help you complete an estimate with a few clicks within a
minute when you have an actual project to bid for. The time you save on estimating can be spent
reviewing and adjusting the estimate to suite your need for the specific tender without being rushed to
submit a tender without sufficient opportunity to review internally with your team.
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The Bid & Contract application enables tenderers to submit their bids back to the owner or the organization that sent the bill of quantities to them. This module eliminates multiple data entry tasks on the side of the bidder and the client. The receiver can receive multiple bids for same project and compare them in the same view on a line item and summary basis to facilitate decision making without needing to check for possible calculation errors or the difficulties that may otherwise be involved in the bid analysis process. A chosen bid can be awarded and rapisurv will recognize it as the contract. This can help you as a project owner or consultant quantity surveyor to manage bidding by general contractors and it can help the general contractors to also manage their subcontractors’ bids. This application also helps you to migrate existing or on-going contracts and projects into rapisurv.
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One of most consequential tasks for construction managers in charge of the contract and billing is
determining the value of work done for invoicing and on the owner’s side to confirm the value of work
done for payment. Rapisurv easy-to-use valuations application handles it for you. In this application
you can directly confirm the actual work done on a contract line-item basis and the system will help
you determine the value of those works based on the terms of your contract. When there is a
variance in the scope driven by a change request from any party, you can confirm the change and
rapisurv will adjust your contract sum based on the rates and the terms, this will show up in your
valuations and reports. You can create a certificate of valuation for invoicing and payment on a
periodic or milestone basis or as agreed in the contract.
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One of most consequential tasks for construction managers in charge of the contract and billing is
determining the value of work done for invoicing and on the owner’s side to confirm the value of work
done for payment. Rapisurv easy-to-use valuations application handles it for you. In this application
you can directly confirm the actual work done on a contract line-item basis and the system will help
you determine the value of those works based on the terms of your contract. When there is a
variance in the scope driven by a change request from any party, you can confirm the change and
rapisurv will adjust your contract sum based on the rates and the terms, this will show up in your
valuations and reports. You can create a certificate of valuation for invoicing and payment on a
periodic or milestone basis or as agreed in the contract.
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The in-app minutes solution is a great way to document site meetings and other project meetings minutes that are fully integrated to the projects. A minute of meeting item can be used to create an issue which will then be linked for tracking. Managing minutes here helps keep one source of truth for everything about the project.
Rapisurv messages is a collaboration tool to enhance project communications and help keep records of all communication relating to a project throughout its life cycle. This is not a general chat tool for social connections, every message is linked to a project. It allows tags to help users filter for an important message for example a tag for “Architect instruction” will highlight messages in the project that have been tagged as such, making it easy to find communications. Documents or image files can be shared as attachments. This is a great tool to help with paperwork reduction and a quick collaborative connect to manage project issues.
The collaboration center is a multi-purpose viewing and management view for internal and external
teams to collaborate on projects or aspects of a project. It is governed by invitations and permissions.
It can help the contractor and owner work better together with access to real-time reporting based on
live data as permitted by the data owner. If permitted, other parties can see and comment on relevant
issues, view the risk report, work-in-progress report, and many more, this improves the overall health
of the project and the stakeholders’ relationships helping to reduce the possibility of disputes and
manage project risks. Subcontractors can also collaborate with the general contractors here to review
important documents and take actions as permitted.
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Project managers need to plan the total cost of executing the project which is the initial estimate-at-
complete (EAC) at the time of sale or award, cost plan is the internal estimate to complete the project
that is different from the rates calculated in the estimating application which was the basis for the bid.
The cost planning application in rapisurv is closely linked to the budgeting and the forecasting app
using the bid structure as the standard ensures that the project is not divorced from the contract
helping the management get accurate financial analysis at line-item level. Rapisurv cost planning can
be done by component of by period with ability to distribute from an overall value monthly between
the start and end period of a task or scope of work.
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Budgeting and approval are easy with rapisurv, project managers can copy their cost plan into the
budgeting app and adjust as needed or directly enter budget values by month. The budget managed
by status controls and approved budget is locked to change except through supplemental request
process. This features finance department or management approve funds for the project and to have
visibility for decision making. Budgeting in Rapisurv is uses bid structure as the standard to keep in
sync with other applications, it allows the manager to upload a different structure at the time of
creation of the financial plan and the same structure will be applied to the cost plan and forecast.
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Forecasting to recalculate and adjust cost-to-complete (CTC) is an on-going process throughout the
lifecycle of the project, updating the estimate-at-complete (EAC) and the profit margin is done through
this process. Rapisurv provides the option to automatically forecast cost to complete from input
assignment or the project manager can manually enter their forecast value on a monthly or weekly
basis for both general contracting and self-performing organizations. Integrated forecasting in
Rapisurv eliminates spreadsheets and keeps the contract and project connected throughout their
lifecycle in a single source of truth, providing for in-depth financial reporting. The ability to create
snapshots of the forecast helps the manager keep a record of previous forecast data which can later
be compared to current forecast. Forecasting helps with cash flow planning by the finance
department to enable them to allocate funds weekly, monthly, or quarterly.
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The portfolio dashboard enables you to see everything. As a manager who is responsible for multiple
projects or programs, you may want to see the performance of the programs or portfolio at a higher-
level for insight and be able to see how each project impacts the overall program. The Rapisurv
portfolio management feature makes this possible with simple grouping of qualifying projects and reported out
with insightful charts and tables. Examples of organizations that can benefit from this feature are real-
estate companies who may need to create and manage portfolio of all buildings and ancillary projects in an
estate, it can help a contracting organization have insight into overall performance of all contracts or
group or select contracts or government department see the performance of programs with a view to
managing appropriations.
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The work planning app is a scheduling tool that can be used to create work breakdown structure
(WBS) and carry out project scheduling in days or hours. Rapisurv work planning application gives
you the ability to link each task in the WBS to a contract line item, this helps maintain the relationship
between the project and the contract structure and the progress of the work can be directly translated
into the progress of the contract in a meaningful way that every party can understand whether looking
from project management perspective or the contract performance perspective which benefits the
project owner and higher management in terms of visibility and insight to support decision making
processes. You can upload a structure through a spreadsheet and link to your contract line items in
an optional step. The schedule is easy to read, and the issue management is seamlessly integrated,
such that all issues created for the project that impacts time will be presented in the work plan for the
manager to append and adjust to plan accordingly, this helps to keep everyone honest in terms of real
impact of the decisions and issues reported and helps mitigation decision and efforts as needed.
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The material generator can calculate all materials required for predefined descriptions in the bill of
quantities and create a list of materials along with the quantities in their respective units, this can help
contractors, or their procurement teams identify and confirm material requirements faster and to
manage procurement better as they will be able to forecast material by element.
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Rapisurv purchasing application is an easy-to-use integrated solution that helps the project team and
the purchasing team manage procurement in a well-coordinated process and system. The project
engineer or a project team member can create a project demand which in turn will drive a purchase
order creation by the procurement team. The demand and the purchase order are linked to either a
contract line item or an issue that was already created for the project, this integration helps to show
what is generating the demand, makes audit of materials easier and improves overall transparency
of the project spend. Goods receipt and acceptance are easy to manage in the same purchase order
view giving visibility to the processor to see purchasing, delivery and acceptance data together. A
purchase order can be sent to a vendor who is inside rapisurv, you can send to outside email, or you
can simply invite your vendor to collaborate on the project and send purchase order to them as a
collaborator in this case you benefit from the process integration within rapisurv. Delivery can be
done on project location and entered by the site engineer or any other responsible person at the
location and the acceptance is a second step ensuring that all goods delivered are to the correct
specification and quantity, this acceptance step can be done by the procurement team in the back
office. The purchase order for ‘Trades” are handled differently.
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The invoicing application is closely integrated with the purchasing application where your vendor can
create an invoice directly from the Purchase order after the goods have been accepted by the issuing
organization. When delivery is entered against a purchase order the acceptance step can proceed
and the acceptance will trigger invoicing process on the part of the vendor, the create invoice option
become active on the purchase document view of the vendor when the acceptance is done whether
as a rapisurv user or as an invited collaborator. With a click an invoice can be generated and it is a
two-way match between the invoice and the purchase order, which helps the accounts payables
department to process invoice for payment without a lot of review or audit effort. The invoicing for
‘Trades” is handled the same way but exempted from the two-way matching.
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The Inventory application is a part of the material solution that is integrated seamlessly with the
purchasing application. You can manage inventory at a project location where the goods receipt was
posted, and the quantity received can be tracked in the delivery tracking report, the material
movement including the materials issued to project can be tracked in the project site inventory report.
The inventory solution is simplified for construction industry application.
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